Public Records Specialist

Job Description

Public Records Specialist

Pend Oreille County is a great place to live, work, and play!

Pend Oreille Country is located in Northeastern Washington, on the border of Northern Idaho and Canada, with Newport, Washington being the County seat. We are just miles from major cities such as Spokane, Washington and Coeur d’Alene, Idaho. We offer rural living, fantastic recreational opportunities, and beautiful scenery.

Full Salary Range (monthly):
Step 1 $4,013.52     Step 2 $4,254.34    Step 3 $4,509.60    Step 4 $4,780.17   Step 5 $5,066.98

Hiring Salary Range: Step 1 $4,013.52/mo.

Benefits include: Subsidized medical insurance for the employee. Optional dental, vision, and medical coverage for dependents. Washington State retirement pension is applicable, plan choices vary. County-paid benefits such as life insurance, long-term disability, Employee Assistance Program, and 12 Company-paid holidays. Pend Oreille County offers a wide range of optional benefits, we are sure that there is a plan to suit your needs.

Job Summary:
This position supports the Pend Oreille County Public Records Officer and the ITS Department by coordinating and managing public records requests in accordance with the Washington State Public Records Act. The role serves as a central contact for processing complex and sensitive requests, ensuring timely and legally compliant disclosure of information across all County departments. The position operates under the general direction of the Public Records Officer and requires specialized technical knowledge, independent judgment, and consistent adherence to county policies and legal mandates.

Qualifications:

• Requires a high school diploma or equivalent
• Ability to read, speak, and write English effectively
• Requires two years of experience in coordinating or administering public disclosure activities, records management systems, or a closely related field.
• Certificates in Records Management or paralegal studies preferred.
• Must successfully pass a background and driving record check and a CJIS-required security background check and complete fingerprinting.

Work Environment:

Work is primarily office-based with extended periods of sitting. The role requires frequent hand use and communication, with occasional standing, walking, climbing, reaching, and bending. Employees may need to lift up to 50 pounds and must have good vision and listening skills. Regular, on-site attendance during department hours is required, with telecommuting only allowed if approved by the ITS Director.

Behavioral Standards Summary:
Maintains a respectful, courteous, and professional demeanor with customers, coworkers, and leadership. Demonstrates strong teamwork, initiative, and effective communication. Builds positive working relationships, represents the County in a trustworthy manner, and upholds high standards of honesty and ethical conduct.