Office Assistant III – Public Defense

Job Description

APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY’S WEBSITE TO BE CONSIDERED FOR THE POSITION.

For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:

https://www.clark.wa.gov/human-resources/explore-careers-clark-county

 

 

Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures.

This position is represented by Local 11 – OPEIU (Office and Professional Employees International Union, AFL-CIO).

 

Qualifications
Education and Experience:

 

Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet and other personal computer applications, filing systems, mail, supplies, budgeting, accounting and others. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute.  May be required to possess or obtain a valid motor vehicle operator’s license.

 

Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.

 

Specialized experience in the area of assignment is highly desirable.  However, this expertise is not required at entry into the classification.

In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.

Some positions require or prefer certain bilingual skills.

 

Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.

 

Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form.

 

Selection Process:

Resume and other documents must be attached together in the ‘Resume Upload’ section of the application.  Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.

 

Application Review (Pass/ Fail) – An online application is required.  Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

 

Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

 

Oral Interview – The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement.  Top candidate(s) will continue in the process.

 

Employment references will be conducted for the final candidates and may include verification of education.

 

It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.

 

First review date will be May 21st, 2025. This recruitment may close at any time on or after the first review date.

 

 

Examples of Duties
Duties may include but are not limited to the following:

 

Provides direct customer service in the more complex service areas; assists lower level Office Assistants in researching and responding to difficult and detailed requests and situations from internal and external customers. Coordinates and completes a set of complex processes to support the work of internal customers; develops or recommends new processes, systems and work procedures.

Researches, recommends and implements technical and/or administrative revisions to office systems, procedures and policies; interprets laws, regulations, policies and department procedures to the public and other staff.

 

Assists with administrative tasks related to personnel, budgeting and facilities.

 

Trains staff in the use of computer macros, templates, software, and data entry procedures, hardware and well as County department/division rules and regulations.

 

Acts as project coordinator on major administrative projects.

 

Implements new procedures and systems and trains staff

 

May provide lead direction to other administrative support staff; trains, assigns and assesses the work of assigned employees.

 

May assume charge of support functions and staff in the absence of a leadworker or manager

 

Develops and maintains databases for tracking departmental/program information; creates and produces complex reports from databases as required and necessary.

 

Researches, interprets, prepares and maintains a variety of information and documents requiring knowledge of specific program requirements and terminology; creates written correspondence to customers regarding findings.

 

Works with other departments, agencies or external contacts to research or coordinate work assignments.

 

Compiles data, prepares documents and monitors expenditures to assist in the budget process.  Researches and tracks information throughout the year.

 

Composes and types complex detailed documents including letters, memos, minutes and other material from draft, dictation or general instructions.

 

Proofreads and edits documents, presentation materials, brochures and other materials for grammar, clarity, punctuation and spelling; examines documents for completeness and accuracy.

 

Gathers and compiles information and prepares reports and analyses in response to problems or as assigned.

 

Uses spreadsheets to track, analyze and report quantitative information.

 

Processes forms, applications, service requests and payments.

 

Coordinates and organizes meetings, activities and functions; schedules rooms, assures notification of participants, arranges for necessary equipment and supplies.

 

Performs related duties as required.

 

 

Salary Grade
Local 11.6

 

Salary Range
$25.10 – $32.63- per hour

 

Close Date
Open Until FilledRecruiter
Brianna BradleyEmail:

Brianna.Bradley@clark.wa.gov

 

Equal Opportunity Employer
Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents.

 

 

Employee Benefits and additional compensation
Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.

 

 

Retirement Information
All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
For additional information, check out the Department of Retirement Systems’ web site here: http://www.drs.wa.gov/

 

 

 

 

If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.

APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY’S WEBSITE TO BE CONSIDERED FOR THE POSITION.

For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:

https://www.clark.wa.gov/human-resources/explore-careers-clark-county