Office Assistant III (Recording) – Auditor’s Office

Job Description

***NOTE*** To be considered for this position, please apply at the Skagit County Job Opportunity site:

http://agency.governmentjobs.com/skagitwa/default.cfm

 

SUMMARY:

Processes and records documents relating to real estate transactions, enters recorded documents into the computer, assists and conducts searches of records, makes copies of requested documents and charges appropriate fee for services.  Processes marriage license applications and provides notary public services when required.

 

• Salary upon hire is step 1 through 3 ($25.49/hr. – $27.30/hr.) dependent upon qualifications.
• Progressive increases are based on years of service with Skagit County, up to 8 total steps (top step $32.47/hr.). The Office Assistant III (Recording) is Range 10 of the Teamsters (Courts/Parks) salary schedule.

 

Essential Functions
Receive and process documents using automated recording program, entering applicable information for indexing recorded documents.  Collect appropriate fee for services.

Process incoming mail; copy and record checks in receipt log; post outgoing mail.

Assist the public with research and records retrieval.  Make certified or non-certified copies of requested documents.

Balance daily fees collected and reconcile cash and checks with receipts.  Prepare daily deposit to Treasurer when necessary.

Complete document indexing in recording software application and perform error audit on data.

Perform public Notary services as requested.

 

Supervisory: 
None.

 

OTHER JOB FUNCTIONS:
May be tasked with performing related duties.  Related duties as required are duties that may not be specifically listed in the position description but are within the general occupational series and responsibility level typically associated with the employee’s classification of work.

 

***NOTE*** To be considered for this position, please apply at the Skagit County Job Opportunity site:

http://agency.governmentjobs.com/skagitwa/default.cfm

 

Minimum Qualifications
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying.  A typical path to obtain the required qualifications would be:

• High school diploma or equivalent required.
• 1 year of related experience required.
• Bi-lingual (Spanish) ability preferred.

 

Requires knowledge of:
Computer software
General office procedures
Basic accounting procedures and concepts

 

Requires the ability to:
Communicate effectively with co-workers and members of the public
Understand and follow written and verbal instructions
Use 10-key adding machine and computer keyboard
Use various general office machines including copy machine, microfilm reader, and fax machine
Type 65 w.p.m. with reasonable accuracy

 

Licenses and/or Certifications:
Notary Public license and bond

 

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Work is performed in an office setting and may require long periods of sitting.

Occasional lifting up to 40 pounds and ability to sit and stand for long periods throughout the day.

 

Hazards:
Those present in a normal office environment, including use of computer keyboard for up to 7 hours per day.
Supplemental Information
ADDITIONAL INFORMATION:
Skagit County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.

It is the policy of Skagit County to follow all federal and state laws to ensure non-discrimination in its employment practices.

The statements contained herein reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Changes to the position description may be made at the discretion of the employer.