Training & Exercise Coordinator – Emergency Management

Job Description

Training & Exercise Coordinator – Dept. of Emergency Management
Salary $51,467.52 – $72,722.64 Annually

Description
Assists in planning, organizing and coordinating the emergency management program for Mason County and performs a variety of support activities.

Essential Functions

(Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.)
Coordinate and presents emergency management training and education programs for County staff, volunteer groups and the public; and coordinates and evaluates operational training exercises.

Assist in providing training and exercise leadership, direction and development of short and long-range plans, goals and objectives for program operations; coordinates program activities with other County departments and outside governmental agencies.  Maintain office files and records and performs other office support duties.

Work with various committees and special interest groups; makes presentations and provides technical advice and assistance regarding emergency management activities to civic groups, volunteer groups and the general public.

Assist in evaluating the County’s Comprehensive Emergency Management Plan (CEMP) in accordance with state and federal regulations.   Coordinate the planning, training and exercising of each County department with Continuity of Government (COG) planning.  Coordinate County departments with the functions of records management pursuant to the Local Government Common Records Retention Schedules (CORE).

Coordinate the acquisition, documentation and use of manpower, equipment and supplies for program support during Emergency Operations Center (EOC) activations.  Assist in developing and coordinating a variety of systems including communications,  shelters, and hazards and disaster analysis;  operating and staffing the EOC during periods of disaster or emergencies; ensuring the maintenance of emergency communications systems including warning, recording and reporting at the Emergency Operations Center and mobile communications van.
May prepare and distribute information regarding natural disasters, hazardous materials and other related subjects.
Serve as 24/7 contact (duty officer) on a rotational basis.
Responsible for conducting community outreach.
Regular, reliable, and punctual attendance.
Other duties as assigned.

Knowledge of:

Emergency Management principles and practices.
Local, state and federal regulations regarding emergency management and response.
Federal emergency management and disaster preparedness program objectives.
Safety standards, procedures, and precautions used in emergency response activities.
Effective training programs and methods.
Homeland Security Exercise Evaluation Program (HSEEP) and other federally mandated programs
Mason County resources, residents and local government services.

Skills in:

Microsoft suites.
Customer service.

Ability to:

Develop and conduct effective training courses for volunteers and staff.
Work with key staff and stakeholders to develop and implement on-going exercise program as outlined in HSEEP
Recognize potential hazards in the County.
Plan, organize and oversee assigned work programs, including monitoring and evaluating the work of volunteer workers.
Assist in developing departmental goals and objectives and conducting planning activities.
Analyze and evaluate operations, develop and recommend corrective actions.
Establish and maintain effective working relationships with employees, County Commissioners, other agencies, volunteer groups and the general public.
Communicate effectively, both orally and in writing, with individuals and groups.
Develop and implement programs and services in area of assignment.
Operate a command center during a disaster or emergency conditions.
Physical ability to perform the essential functions of the job.
Maintain the confidentiality of sensitive and confidential information.
Coordinate and implement loss control training programs.

OTHER DUTIES:
May be required to obtain additional education as required to conduct business functions.

WORKING CONDITIONS: (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Mason County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions)

Duties are primarily performed in an office environment.  During emergencies, the employee is exposed to a variety of physical hazards such as floods, landslides, earthquakes, fire or other uncontrollable elements.  Exposure to a variety of weather conditions may occur while driving or conducting field investigations and inspections.  May be exposed to physical hazards from falling objects, obstacles, cramped surroundings, heights and climbing steps and ladders. Subject to 24-hour callback for emergencies, to include alternate prolonged shifts during EOC activations. Work is performed in an office environment while sitting at a computer or desk operating general office equipment.  May lift or move up to 20 pounds.  Position requires mental acuity to ensure thorough analysis of situations in a fast-paced environment. Employees are required to maintain confidentiality of information within the department. The employee may be required to deal with disgruntled individuals requiring the use of conflict management skills. Employees are frequently required to perform work confidently and under pressure for deadlines and is always required to maintain professional composure and tact, patience, and courtesy.

Minimum Qualifications
Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job. A typical way to obtain the knowledge and abilities would be:

Two (2) years of progressively responsible emergency management experience.
Completion of required National Incident Management System (NIMS) -Incident Command System
(ICS) training courses (currently – 100, 200, 700. 800, 300, and 400).

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:  
A valid driver’s license is required for this position.