Job Description

Position Summary
The Director of Financial Services is responsible for ensuring that Renew functions efficiently and effectively in all financial matters. This position oversees the following: Finance, Billing, Administrative Services, and will coordinate related IT functions with Grant County Technology Services. The position ensures consistent and sound financial and fiscal reporting systems, and that funding activities are implemented in accordance with federal, state, and local laws, regulations, rules, and contracts.

The position is responsible for all financial and fiscal management of agency operations. The Director of Financial Services actively participates in the Executive Leadership Team. It provides leadership and coordination in the accounting, budgeting, and fiscal operations of Renew.  The Director of Financial Services is the subject matter expert on financial issues related to grant funding and fiscal contracts under the guidance of the Executive Director. The position develops financial models to predict the outcome of potential or proposed business transactions.

Essential Duties and Responsibilities
The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties.  Other essential duties may be assigned consistent with the general scope of the position. Employee must comply with all County and department policies, procedures, WAC’s, or other regulatory bodies.

  • Designs, develops, modifies, and maintains financial systems and tools to support effective and compliant implementation of agency fiscal activities.
  • Is the signatory authority for Renew fiscal processes which include, but are not limited to purchase orders, payroll, accounts payable, refunds, checking accounts, and credit card authorizations.
  • Oversees all contract fiscal reporting and financial requirements working directly with the Executive Director.
  • Oversees and leads annual budgeting and planning process.  Administers and reviews all financial plans and budgets, monitoring progress and changes and keeps the Executive Director and other leadership apprised of the organizational financial status.
  • Manages organizational cash flow and forecasting. Prepares short term and long-term financial forecasts of financial performance for use with internal management.
  • Develops approaches to contain costs, improve systems, and streamline financial management across projects.
  • Analyzes a variety of financial information for the purpose of providing direction and support, making recommendations, maximizing use of funds and ensuring overall operations are within budget.
  • Conducts internal audits to assure internal controls are in compliance with federal, state, local and contractual requirements.
  • Maintains manual and electronic fiscal information, files and records to provide up to date references and audit trails.
  • Coordinates and leads the annual state and federal financial and accountability audit, liaising with external auditors, County Auditor and accountants.
  • Develops, implements, and maintains accounting and administrative policies and procedures for a wide-ranging set of activities including financial accounting and reporting in accordance with county policies and processes.
  • Develops, maintains, and updates agency cost allocation plan to assure compliance with federal, state, local, and private grant funding requirements.
  • Develops and supervises the financial and fiscal operations staff of the Agency.
  • Provides fiscal support to supervisors and staff.

Education, Experience, and Licensing
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Any combination of education and experience may be substituted as long as it provides the desired skills, knowledge and abilities to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required

  1. Bachelor’s Degree in Accounting, Business Administration, or related field.
  2. Minimum of three (3) years of experience in a top-level financial position dealing with budgeting, billing software, spreadsheets, fund accounting, cost and statistical analysis, and BARS.
  3. Five (5) years supervisory experience.
  4. Strong computer skills including expertise in computer accounting systems.
  5. Good communication skills.
  6. Valid Washington State Driver’s License: Must have a safe reliable vehicle with proof of automobile insurance.
  7. Background Check: Must have an acceptable background report, at time of hire and every three years afterward.
  8. Driving Abstract: Must have an acceptable driving report.

Preferred

  1. Master’s Degree in Accounting, Business Administration, or related field;
  2. Certified Public Accountant (CPA);
  3. Experience working in the Behavioral Healthcare field;
  4. Previous experience dealing with healthcare billing, budgeting and finances;
  5. Experience with grant funding and contractual tracking;
  6. Strong networking skills; and/or
  7. Knowledge of County and Agency policies and procedures.

Working Conditions:

Work is primarily performed in an office setting but may include any of the Renew offices as well as various work locations, including schools, jails, client’s homes, or community locations. Because of the variance of location, the employee may be exposed to varying temperature, odors or vapors, sub-sanitary environments (pets, second-hand smoke), and weather.  This position requires travel to attend local, state and national meetings.

Physical Abilities:

Physical abilities are primarily those required of an office or administrative position:  the ability to walk, sit, write, hear, and speak; operation of office equipment, including, but not limited to phone, copy machine, fax machine, computer; typing on keyboard.  Specific vision abilities required by this job include close and distance vision, peripheral, depth perception.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Although not the primary focus of this position, Renew facilities provide clinical services so all positions may be exposed to potentially verbally and physically aggressive individuals and/or environments, as well as exposure to blood, body fluids or tissues.

Other
Union Representation

This position is non-represented.  It is not represented by a labor union.

Employee Benefits

Grant County offers a competitive benefits package to include:

  • Health Insurance:  Medical, Dental, Vision
  • Leave: Vacation, Sick, Paid Holidays
  • Retirement through Department of Retirement Systems (DRS)
  • Life and AD&D Insurance
  • Flexible Spending Account
  • Supplemental Retirement/Deferred Compensation
  • Supplemental Life & AD&D, LTD Insurance

Disclaimer
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

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