Program Analyst II- Risk & Safety Analyst

Job Description

Job Description Summary
Pay Range: $33.43 – $42.40 per hour (C43 Step 1-13)
Hiring Range: $33.43 – $34.10 per hour (C43 Step 1-2 DOQ)

Closing Date: April 3, 2023

Link to apply:  https://yakimacounty.wd5.myworkdayjobs.com/YakimaCountyWA/job/Yakima-County-Courthouse/Program-Analyst-II—Risk—Safety-Analyst_R1441-2

There is one Program Analyst II- Risk & Safety Analyst vacancy with the Yakima County Human Resource’s Department. This position is responsible for the development and administration of the County’s safety programs to ensure a safe work environment for employees and volunteers and works to eliminate or reduce loss exposure through hazard and risk reduction measures. This position coordinates and develops training content for safety and other human resources functional areas with compliance requirements . Functions as a liaison for employees in the coordination of County’s self-insured worker compensation benefits, employee safety, and other HR related functional areas.

Workers Compensation:

Claims respondent for medical and indemnity Workers’ Compensation injuries. Designated as liaison and coordinates with injured employees, department management, and the County’s Third- Party Administrator (TPA) for timely claims processing. Functions as initial contact to injured workers and acts as a liaison between the County and the TPA for incident investigation information, claim updates and documentation, and information related to calculation for time loss payments.

Processes bi-monthly and ad hoc fund transfers and processing for claim payments. Provides financial reports related to claim costs as requested.

Reviews employee Activity Prescription Forms and modified duty requirements and advises department heads, elected officials, managers, and supervisors on addressing and complying with employee return to work restrictions.

Coordinates and participates in meetings requested by claimant, attorneys and work injury providers as needed.

Accidents and Incidents:

Maintains County OSHA log and ensures compliance with applicable injury recordkeeping regulations.

Conducts a variety of detailed or broad-based studies or investigations regarding County tort liability and/or workplace safety issues.

Reviews accidents and incidents resulting from County liability or activities.  Inspects, analyzes and evaluates claims and damages information resulting from losses, identifies trends, and assesses level of exposure and risk.  Coordinates accident/incident management activities with departent heads, elected officials, investigators, insurance companies, third party administrators and other parties of interest.

Serves as liaison to Washington Counties Risk Pool- Designated as the County’s “Safety Officer”. Considers Risk Pool recommendations concerning the development and implementation of safety policies and procedures to prevent unsafe practices.

Employee Safety and Health:

Reviews, analyzes, and makes recommendations regarding employee safety issues. Prepares recommendations, policies and operational guidelines designed to eliminate and/or mitigate County risk.  Provides direction and counsels departments on safety compliance regulations.

Participates in a variety of activities such as developing return to work programs, coordinating workstation assessments (ergonomics), and administering the DOT drug/alcohol testing program and the FMCSA Clearinghouse for drivers with Commercial Driver’s Licenses (CDL).

Researches the necessity, drafts, and administers various contracts for safety and health vendors.

Designated coordinator/secretary of the County Central Safety Committee.  Administers the Hazard Communication Program and Safety Data Sheet organization.

Coordinates Industrial Hygiene testing and sampling. Authorizes, schedules, and issues vouchers for employee examinations/tests as required by safety regulations (annual hazardous material physicals, TB tests, Hepatitis B vaccinations, audiology tests, etc.).

Human Resources:

Administers and coordinates Human Resources Department programs as requested, such as the County’s deferred compensation programs, assigned to work on other special projects as requested.   Assists in coordinating Workday Benefits and Absence Administration and recommendations for configuration changes. May assist with Workday Performance and Learning modules. Responsible for maintaining designated webpages on YCShare.

Training:

Develops, analyzes, evaluates and coordinates required trainings for County employees.  Trainings topics include:  safety programs to ensure compliance with local, state and federal regulations. Responsible for developing and distributing communication pieces for Human Resources (Workday Learning and Performance).   Develops and presents safety training for monthly new employee orientation and as requested by departments. Coordinates training includes audiology, bloodborne pathogens, heat illness, First Aid/CPR/AED, harassment awareness and defensive driving and other programs as assigned.

Provides assistance to departments and offices as requested by researching and monitoring for requested training opportunities/available vendors. Responsible for contracting safety and health vendors.

Emergency Preparedness:

Communicates with department designees on the development and implementation of workplace safety programs such as building evacuation plans, emergency response plans, and continuity of operations plans.  Performs program administration duties such as: coordinating and planning employee safety and training program activities with and for other departments and organizations.  Arranges for necessary actions to be taken such as: coordinating meetings for information collection and dissemination, planning emergency training exercises and drills to improve the safety of County employees as required by state and federal safety regulations.

Designated Operational Area Emergency Operations Center (OAEOC) Risk Management Officer

Legislative Updates:

Monitors legislation related to employee safety and health and analyzes the effects of changes on the current employee safety and risk management programs.  Prepares related reports and recommendations to ensure compliance with laws and guidelines.

Information, Audits, and Feedback:

Researches, compiles, reviews, audits and enters statistical, technical or confidential information into a computer; makes recommendations based on information obtained; and prepares related reports and fact sheets such as:  employee incidents / accidents safety and data sheet reports and other information as needed. Responds to and compiles safety and health information as requested for audit inquiries from external organizations. Other duties as required.

Experience and Training:

Bachelor’s Degree in Risk Management, Occupational Safety and Health, Safety Technology, Public Health or Public Safety Administration or Management plus 3 years of professional experience in claims investigation and administration, workplace safety program administration, and/or risk assessment or the equivalent combination of education and experience to perform the essential duties of the job.

Required:

Valid State Driver’s License and proof of insurance, if requested;

Successful completion of a general employment verification;

Experience in coordinating / facilitating meetings and trainings;

Experience using Microsoft Office (Word, Excel, Outlook)

Website management/media use (Camtasia, Visio); and Presentation skills

Preferred:

OSHA 10 or OSHA 30 Certification; or

Certification by the Board of Certified Safety Professionals (Associate Safety Professional, Certified Safety Professional, Occupational Health and Safety Technologist, Certified Environmental, Safety and Health Trainer, Construction Health and Safety Technologist).

Experience creating and using databases in EXCEL or ACCESS

Experience using Camtasia or other presentation software such as PowerPoint

Claims management experience processing workers compensation claims in WA state.

Current WSIA Washington State Claims Administrator Certification

Current Washington Workers’ Compensation Professional (WWCP)

First Aid / CPR Certification

If selected for a personal interview, candidates will be asked to do an oral presentation.

Benefits included in position:

Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD)

Retirement Benefits

Paid Vacation

Paid Holidays

Paid Sick Leave

Knowledge:

The individual must possess a wide range of knowledges, skills, and abilities, including, but not limited to Federal and Washington State laws, regulations, and practices related to Occupational Safety and Health Administration (OSHA), Washington Industry Safety and Health Act (WISHA), Family Medical Leave Act (FMLA), Incident Command System (ICS) organization and terminology, WA State Department of Labor and Industries (LNI) and WA Department of Transportation (DOT);

Knowledge of accident/incident/claim investigating, interviewing, and documenting techniques; and

Knowledge of problem-solving techniques.  Ability to analyze complex problems, conduct research, and otherwise obtain necessary information to make sound recommendations. Ability to identify, evaluate, and solve problems in a timely manner.

Skills (and abilities):

Public speaking and developing and giving presentations;

Ability to analyze complex problems, conduct research and obtain information necessary to make sound recommendations;

Ability to communicate effectively both orally and in writing with a variety of County Officials, claimants, insurance representatives, employees, and members of the public;

Ability to identify training needs and implement and /or coordinate necessary training programs for county employees to reduce liability and improve safety;

Ability to establish and maintain effective working relationships with County officials, claimants, insurance representatives, employees, and members of the public; and

Ability to research, analyze and prepare complex safety and health reports.

Equipment Used:

Commonly used office equipment; computer, calculator, telephone, shredder, digital camera and commercial copier / printer / document scanner, passenger vehicle; presentation materials including laptop, projector, speakers.  Position related computer software programs such as Workday and the Microsoft Office Suite (Excel, Outlook, Word, Access, Visio)

Working Conditions:

Excessive Noise, Exposure to weather, Moving/mechanical parts, Pathogen exposure, Travel, Multiple work locations, Field Work, Handling, Lifting, Reaching, Sitting, Standing, Walking, Fingering, Crouching, balancing, Carrying, Ability to Multitask, Bending Kneeling, Hearing, Smelling Talking, Visual Acuity, Ability to work under pressure, Ability to articulate and communicate information in conversations, Ability to follow written and verbal instruction, Requires travel to alternate work locations and outside of standard business hours and work week. Potential exposure to hostile/upset individuals, hazardous material, noisy environments and  hazardous environments. Confidentiality.

Job listed as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.